Tools for Your Virtual Assistant – HireSmart Virtual Assistants

Tools for Your Virtual Assistant


Tools for Your Virtual Assistant

Getting a Virtual Assistant to help your every need in your growing business is just the tip of the iceberg. Making the relationship work is the most daunting task. As for every relationship to work, you, as the business owner should prepare the essential tools for your virtual assistant.

You may be asking, what do you need to do this? Put simply, no matter how much of a rock star your VA is if the process is not managed carefully, it will cost you time, money and at some point exhaust you. Here is the list of tools you may want to consider:

These tools are commonly used to communicate with your VA since you are working half way across the world.

  • Skype
  • GoToMeeting
  • Google Plus Hangouts
  • Gmail
  • Skype recorder (Pamela, Call Recorder)
  • VoIP (Voice Over Internet Protocol)

Project (task) Management Tools
To ensure everything is on track, you need one or two of these tools to make sure that the team is managing their tasks from start to finish.

  • Bacecamp
  • Podio
  • ActiveCollab
  • Zoho
  • TeamworkPM

File Sharing Tools
These are used to share files and documents to the entire team locally and remotely.

  • Dropbox
  • Google Drive

Email Tools
You may be using one of the communication tools; you also might want to look into an application that will let you have a written correspondence.

  • Gmail
  • Yahoo
  • Outlook
  • Google Keep

Editing Tools (Photo and Video)
If one of the tasks you require is to create something creative. You can use one of these.

  • Photoshop
  • Camtasia
  • Screencast
  • Lightshot
  • Greenshot


These tools are general tools to ensure an effective day-to day operation at the “office” (remotely and locally). Moreover, these will bridge the gap between your in-house and remote staff.

If you need training in any of these tools, or if you need a more specific tool for a more specific task, can help you with that just contact us.


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