Understanding Different Types of Communications – HireSmart Virtual Assistants

Understanding Different Types of Communications


The best way to be recognized by your team or to identify the interest of whoever you are speaking to is to understand the different types of communication. It’s an effective method to help you measure the level of connection and how we interact with people both professional and personal aspects especially when it comes to motivating your team.

To better understand, here are the four types of communication you need to discover and how to potentially change the pattern and the way you approach or deliver a conversation.



Analytical communicators are often the people who like real numbers, hard data, or any tangible proof to confirm certain information given to them. Most of them are not rude; rather they are just as likely to become more of a critic than a listener especially if they cannot find specific answers from any given statements to prove your point.

One of the examples for this type of communicator is if you mentioned to the group, “Guys, I appreciate your hard work! The results went massively high compared to the last quarter!”

Analytical communicators would more likely to react as, “What does ‘massively high’ mean?”

To best capture, their attention, instead of generalizing your statement, try to phrase your ideas in a way the best resonates with them like, “Great job! The total result of our closed sales has increased 20% since the last quarter!”

In short, try your best to avoid emotional or expressive languages since analytical communicators are data-driven, but they are perceived to have the informational intelligence to contribute and help the team.



Unlike analytical communicators, personal communicators’ style works somewhat the opposite. They tend to value emotional statements and would generally try to use the style to gain or build relationships with others.

As with our first statement example say when you mentioned to the group, “Guys, I appreciate your hard work! The results were massively high compared to the last quarter!”

Personal communicators would like you to can increase the emotional sentiment a little by saying, “Kudos to everyone! Our total result for closed sales have increased 20% since the last quarter, and that’s the first time in two years we’ve done that! Thanks to everyone!” If they specifically contributed, singling them out by name and providing credit has a lot of value to them.

Looking at personal communicators, they are certainly very relationship-focused and place a lot of value on communication that demonstrates their value to the team.



Intuitive communicators are not difficult to handle. However, they are generally like to focus more on the bigger picture, trying to avoid or eliminate the details and cut right to the chase. You’ll find that these people would talk less and they are quite inadequate when providing complete information. They tend to jump right to the final step of the process after giving or skipping a few steps.

In most cases, this style of communication would often be popular among business owners and high-level managers. It’s best to understand the right approach by giving them important information while keeping it social when matching the details with their interest rather than having them wait for extraneous information.


This type of communicators can be the most favorable amongst all. Functional communicators are good listeners and patient. They tend to welcome most of the information given in the process, and they like thinking through each of the details provided in which they would rarely miss single information when implementing important plans or procedures.

Functional communicators will find comfort with ideas presented to them, but in most cases, these communicators are not fully compatible with intuitive communicators.

Overall, it is best to approach group presentations with a mixture of all styles so that everyone gets what they need out of the meeting. When speaking one on one, it is best to speak in the style that matches the style of the person you are speaking with.

We hope you enjoyed this quick overview of communication styles.


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